However you may receive business cards – from meeting someone while at an event, being handed a card from a friend, receiving a sales knock on the door, or doing your own research to find a service you need – when you are interested or may be interested in the future to contact the person it would be nice to find their info quickly. Right?

Not everything has to be stored to the cloud, on your phone, or on your computer. Being paperless is not the hottest thing on the market, despite it working well for some people. 

The easiest way to organize business cards and phone numbers is by category – just like a phone book! And for friends and family’s contact info, organize alphabetically.

But, the categories can be of your own making.

Scan the list below to get an idea of what I’m recommending.

Current Service Providers

  • Place all “currently using” service provider cards here, so you won’t be flipping thru days’ worth of business cards.

Friends & Family

  • Your friends & family!
  • You can group a list of people on a card, as needed, for things like, painting night buddies, book club peeps, bible study group, mommy & me play group, yoga with friends night, etc.


  • People you are acquainted with, but aren’t necessarily friends or colleagues. However, you want to keep their contact info handy.


  • University Contact Info; Technical Institute Info; etc.
  • Graduate Program Contact Info
  • Professors Contact Info
  • Specialized Training Instructors Contact Info
  • etc…


  • Organize client contact info in a way that makes the most sense for you
  • Current clients at the front (you never know when your data will disappear from your phone – it happens! – keep a written copy or staple the person’s card into your organizer)
  • Potential clients in the middle (you can follow up with them)
  • Previous clients in the back (you can keep in touch with them and provide future services as they need it)

Home & Garden or Home & Lawn (or HOME as a category & LAWN in another categor; Or INTERIOR in one section and EXTERIOR in another – whatever wording makes sense for you, use it!)

  • A/C
  • Appliances
  • Architect
  • Electrician
  • Flooring
  • Flowerbeds/Gardening
  • Housekeeping/Janitorial
  • Interior Decorator
  • Landscaping Company
  • Lawn/Mulching
  • Marble
  • Pressure Washing/Power Washing
  • Professional Organizer
  • Realtor
  • Remodeling Contractor
  • Window Cleaning
  • etc…

Financial Institutions

  • Banks
  • Credit Card Companies
  • Investment Companies
  • Loan Companies
  • etc…

Personal Health & Well-Being

  • Cooking Lessons
  • Life Coach/Career Coach
  • Nutritionist
  • Pilates Instructor
  • Yoga Studio
  • etc…


  • General Practitioners
  • Specialty Doctors
  • etc…

Utility Companies

  • Electricity
  • Gas
  • Internet/Cable
  • Phone
  • Water
  • etc…


  • Contact info of businesses or people you shop with to provide materials, supplies, and accessories you need for customers, charity events, galas, or personal use.


  • Home Improvement Event (group all the people’s cards you want to keep; toss the rest)
  • Women’s Conference (group all these ladies & gents’ cards together; toss the ones you don’t want)
  • etc…

Jeesh, I didn’t include Vehicle Maintenance or Insurance Companies. No wonder it’s overwhelming!!!

With the example above you probably get the idea of the easiest way to organize your business cards and phone numbers now.

What I did above is just an example to get your creative organizing juices flowing!

Fine tune your own system by sorting your cards and phone numbers, and organizing them in the way that you naturally sorted them.  This way, your system will work for YOU. 

And, once this is done your workspace will be more organized! 

Enjoy getting reacquainted with everyone.